PRESCOTT TOWN COUNCIL
AGENDA

Monday, June 03, 2024

6:00 P.m. - 8:00 P.m.

Council Chambers

360 Dibble St. W.

Prescott, Ontario

 

Our Mission:

To provide responsible leadership that celebrates our achievements and invests in our future.

 

Land Acknowledgement:

We acknowledge that we are meeting on aboriginal land that has been inhabited by Indigenous peoples.

In particular, we acknowledge the traditional territory of the Huron-Wendat, Anishinaabeg, Haudenosaunee, Anishinabek, and the Oneida and Haudenosaunee Peoples.

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1.

Call to Order

2.

Approval of Agenda

• RECOMMENDATION

  ​​That the agenda for the Council meeting of June 3, 2024, be approved as presented.

3.

Declarations of Interest

4.

Presentations

5.

Delegations

6.

Minutes of the previous Council meetings

6.1

May 21, 2024

• RECOMMENDATION

  That the Council minutes dated May 21, 2024, be accepted as presented. 

7.

Communications & Petitions

7.1

Correspondence T. Fleming, Cunningham Swan Integrity Commissioner Report on Code of Conduct - Final Report 23476-46, 23476-49, 23476-51

• RECOMMENDATION

  That final reports 23476-46, 23476-49, and 23476-51 of T. Fleming Integrity Commissioner be received for information.

   

• RECOMMENDATION

  That final reports 23476-46, 23476-49, and 23476-51 be made available to the public on the Town's website. 

a.

Integrity Commissioner - Recommendation

We found that the Member breached various provisions of Sections 3.0 and 8.0 of the Code of Conduct. We find that the breaches of Section 3.0 were minor in nature as the Member only disclosed that the matters had been discussed in closed session, but not the contents of those
discussions.

We find that the breaches of Section 8.0 were more serious, representing a public attempt to undermine a decision of Council through the Heritage Committee.

Our recommendation is that the penalty in this case should be sufficient to deter further breaches of this nature and ensure that no further actions are made by the Member in breach of Sections 3.0 and 8.0 of the Code of Conduct.

As such, we recommend that the Member’s remuneration be suspended for a period of 15 days pursuant to Section 15.3(b) of the Code of Conduct and that the Member be removed from the Heritage Committee pursuant to Section 15.4(c) of the Code of Conduct. In our
opinion it is reasonable to remove the Member from the Heritage Committee as it was in that forum that he abused his position to undermine the decision of Council, impacting the public’s trust in the Committee’s ability to be impartial.

• RECOMMENDATION

  That Council (implement or amend) the recommended financial penalty for final reports 23476-46, 23476-49, and 23476-51.

• RECOMMENDATION

  That Council (implement or amend) the non-financial sanction for final reports 23476-46, 23476-49, and 23476-51.

7.2

Correspondence T. Fleming, Cunningham Swan Integrity Commissioner Report on Code of Conduct - Final Report 23476-48

• RECOMMENDATION

  That final report 23476-48 of T. Fleming Integrity Commissioner be received for information. 

   

• RECOMMENDATION

  That final report 23476-48 be made available to the public on the Town's website. 

a.

Integrity Commissioner - Recommendation

The Member breached various provisions of Section 7.0 and Section 8.0 of the Code of Conduct on numerous occasions. We find that the Member not only acted in violation of the conflict of interest provisions of the code of conduct but actively campaigned against a  decision of the majority of Council including making disrespectful comments online about
Council’s intentions.

We find that these breaches reflect a serious disregard or lack of awareness for the Code of Conduct requirements and expectations of Members. The penalty and sanctions we  recommend are reflective of this seriousness.

As such, we recommend that the Member be subject to a reprimand pursuant to Section 15.3(a) of the Code of Conduct and be removed from the Heritage Committee pursuant to Section 15.4(c) of the Code of Conduct.

• RECOMMENDATION

  That Council (implement or amend) the recommended penalty and sanction for final report 23476-48.

8.

Consent Reports

All matters listed under Consent Reports are to be considered routine and will be enacted by one motion. Should a member wish an alternative action from the proposed recommendation, the member shall request that the item be moved to the applicable section of the agenda.

• RECOMMENDATION

  That all items listed under the Consent Reports section of the agenda be accepted as presented.

8.1

Information Package (under separate cover)

8.2

Staff Report 37-2024 - CIP Program

• RECOMMENDATION

  For information. 

9.

Committee Reports

9.1

Removal of Properties from the Heritage Interest & Value Properties Listing

• RECOMMENDATION

  That Council approve the Prescott Heritage Committee's recommendation to remove the following properties from the Heritage Interest & Value Properties Listing:

  • 491 James Street West - Alexander House
  • 590 George Street - Labatt House
  • 177 Dibble Street East - Fraser House
  • 147 Dibble Street West - St. John's Manse
  • 392 Edward Street - Bruce Hutchinson Birthplace
  • St. Andrew's Manse

10.

Mayor

11.

Outside Boards, Committees and Commissions

12.

Staff

12.1

Staff Report 38-2024 - 2024 St. Lawrence Lodge Budget

• RECOMMENDATION

  That Council direct Staff to rescind the Notice of Objection to St. Lawrence Lodge for the 2024 Budget, subject to receiving the total resident days broken down by Municipal partner for the last 10 years, and

  That Council direct Staff to pay the quarterly levy amount based on the revised 2024 Levy subject to receiving the total resident days broken by Municipal partner for the last 10 years, and

  That Council direct Staff to put the $102,046 difference between the original 2024 St. Lawrence Lodge Levy, and the revised 2024 St. Lawrence Lodge Levy into a reserve to help offset future increases in the St. Lawrence Lodge Levy, and

  That Council ask for a formal response to the request that the St. Lawrence Lodge Board of Management undertake an Operational Review of St. Lawrence Lodge to be completed by November 30, 2024, with the intended outcome to fully analyze the organization's financial issues and produce recommendations that will stabilize and result in sustainable future municipal levy increases.

12.2

Staff Report 39-2024 - Marina Dock A Replacement

• RECOMMENDATION

  That Council direct Staff to proceed with the immediate replacement of the Marina A Dock for $80,500 plus HST from Kehoe Marina Construction.

12.3

Staff Report 40-2024 - 2023-2024 Ice Season Review

• RECOMMENDATION

  That Council direct Staff to undertake the recruitment of a casual / part-time Operations Employee to cover leaves of absence and address workload requirements of the unionized Operations Staff throughout the year; and

   

  That Council direct Staff to develop and release a Request for Proposal for the operation of the Canteen at the Alaine Chartrand Community Centre for the 2024/2025 Ice Season.

12.4

Staff Report 41-2024 - Electric Vehicle Charger Update

• RECOMMENDATION

  For information. 

12.5

Staff Report 42-2024 - Coast Guard Base - Gardens Agreement

• RECOMMENDATION

  That Council direct the Mayor and Clerk to sign the License Agreement attached to Staff Report 42-2024 for the maintenance of the garden areas at the Prescott Coast Guard Base.

13.

Resolutions

14.

By-laws

15.

New Business

15.1

Status Report and Planning for the Trees in the Downtown Core

15.2

Tennis Club Public Usage

16.

Notices of Motion

17.

Mayor’s Proclamation

17.1

Seniors' Month

18.

Period for Media Questions

19.

Closed Session

20.

Rise and Report

21.

Confirming By-Law – 25-2024

• RECOMMENDATION

  That By-Law 25-2024, being a by-law to confirm the proceedings of the Council meeting held on June 3, 2024, be read and passed, signed by the Mayor and Clerk, and sealed by the seal of the Corporation.

22.

Adjournment

• RECOMMENDATION

  That the meeting be adjourned to Monday, June 17, 2024. (Time:   p.m.)